Registration

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Critical dates

  • Early bird registration and payment opened on 1 April 2018.
  • Registration and payment will close on 31 August 2018.
  • Onsite registration and payment will open 16 September 2018.

To register

Click here for Delegates and Exhibitors

Welcome to the online registration for AfricaGEO 2018. Please note that all persons intending to attend the Conference must register, including Invited Speakers, Delegates and Exhibitors. Please read through the below information carefully before you complete your registration form.

AFRICAGEO 2018 REGISTRATION FEES Fees includes Vat at 15%
Category Registration and payment (before 31 August 2018) Onsite Registration and Payment (from 16 September 2018)
Student Delegates R3 485 R3 800
Delegate Presenters – Not Applicable to Purchase Order Payments * R6 475 R6 875
Exhibitor Presenters – One Day Only – No Catering or Functions Included – Not Applicable to Purchase Order Payments * R1 450 Not Applicable
SAGC, SAGI, IMSSA, GISSA Member Delegates – Not Applicable to Purchase Order Payments * R6 975 R7 275
SOE’s, SA National, Provincial and Municipal Government, Corporates – Including Applicable to All Purchase Order Payments * R7 495 R7 495
Non members – Not Applicable to Purchase Order Payments * R7 275 R7 675
Exhibitor Stand Representative (No Catering, Functions or Access to Talks Included) FREE  FREE
Day Delegate (Functions not included) – Not Applicable to Purchase Order Payments R2 495  R2 950
Day Delegate SOE’s, SA National, Provincial and Municipal Government, Corporates (Functions not included) – Including Applicable to All Purchase Order Payments *  R2 495 R2 495
Day Passes (No Catering, Functions or Access to Talks Included) FREE – Available to Exhibitors only 1 per stand per day FREE – Available to Exhibitors only 1 per stand per day
Welcome Function – Day Delegate/ Exhibitor Stand Representative
*Included in Full Delegates Fee Only
R 380 per person
Networking Function – Day Delegate/ Exhibitor Stand Representative
*Included in Full Delegates Fee Only
R 125 per person

Delegate Fees cover: Conference, Workshops, Welcome & Networking Function, parking within the Emperors Convention Centre Complex, delegate packs, plus morning / afternoon teas and lunches on conference days.

How to Register

All participants are kindly requested to register in advance by completing and submitting the Online Registration Form and by paying the appropriate fees. Please note that the Registration Form is to be used to register one participant only. Registration via the Online Registration Form is compulsory. Please note: all Registrants seeking accommodation will need to do so separately and this will produce two transactions. Please click here or visit the Accommodation page.

Online Registration

Each participant registering online will receive a confirmation email with your registration details and payment options. An invoice confirming the registration and amount payable will be available online to each participant. If you are unable to access the invoice please contact the Conference Secretariat as your registration may not have been successful.

Payment

Payment is required prior to 31 August. All unpaid registrations or registrations not guaranteed with a Purchase Order will be cancelled on 31 August 2018.

Once you have your registration review and have printed a copy thereof, please select the payment tab on the online invoice. You will then be given the option to choose a Credit Card Payment or close.

If you choose the Credit Card option you will be transferred to a secure payment portal.

Should you choose close you will have then concluded the registration process. Kindly make payment within 7 days of registration and send proof thereof to lesley@cebisaconferences.co.za.

Failure to send proof of payment may result in your registration not being secured. PLEASE USE YOUR REGISTRATION INVOICE NUMBER AS A REFERENCE, NOT YOUR NAME AS THERE MAY BE DUPLICATE NAMES.

Quotes and Purchase Order Payments

  • If you require the conference to register as a vendor on any database, please check whether CONSAS FOUNDATION NPC is registered as a vendor. If it is not please send the vendor requirements to co-ordinator@cebisaconferences.co.za by no later than close of business 17 August 2017. No documents can be completed after 17 August 2018. Should we not receive the requirements timeously we cannot guarantee we will be able to facilitate registration on the delegate’s organisation’s vendor programme in time for payment to be facilitated prior to attending the conference, which means the delegate will not be able to attend.

Quotes and Purchase Order Payment Procedure

  • Delegates register individually for the conference after 1 April
  • Procurement emails co-ordinator@cebisaconferences.co.za with the list of delegates required to be quoted on with the correct quotation details
  • Quotation will be provided by conference
  • Purchase Order emailed to co-ordinator@cebisaconferences.co.za
  • Invoice will be provided by conference with Purchase Order Number on it
  • PLEASE NOTE: Quotations will not be provided after 31 August 2018
  • Kindly note delegates will unfortunately not be allowed access to the event unless we receive a purchase order or payment prior to 10 September 2018

Confirmation

For your records you will be able to access your invoice online once you have registered. Should you not be able to please contact the Conference Secretariat immediately as your registration may not have been successful. Kindly note this confirms receipt of your registration only. Your registration is only secured once we have received payment.

Cancellation and Refund Policy

Delegates are advised of the No Refund Policy for all cancellations for this conference. Delegates who are no longer able to attend may organize for replacement by another, however all detail regarding changes in the delegates registered must be received in writing and must be addressed to The Conference Secretariat, AfricaGEO2018 at co-ordinator@cebisaconferences.co.za 7 days prior to the commencement of conference.

Non-attendance of the delegate without any written notification for replacement with another will be treated as a cancellation and the replacement will not be admitted.

Responsibility

By registering, the attendee agrees, and acknowledges that he/she has no right to lodge damage claims against the organizers should the holding of the Conference be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the non-appearance of speakers or other reasons necessitate programme changes.